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tv   [untitled]    September 24, 2013 8:30pm-9:01pm PDT

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road. starting last winter into the spring we brought together updating the standards. this included district staff and family members on the advisory committees and community organizations that work with parents and neighborhoods across the city. over the summer a really dedicated group of folks worked through a lot of wording divisions and struggled to define how do we want to express our values about family engagement and so this do -- document now lives on the district's website. you can find it in different languages. we are doing a lot to promote we are doing a lot
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to promote standards of awareness. these things on a page can be nice and our world is to make that live and breathe in our schools. he's going to talk about our strategies. >> hi, good evening. as ruth was saying the family engagement standards in order to support our staff and families, our teacher leaders and school leader to be successful we need to provide them with the support and the program k direction so this isn't just for a particular staff position but it's a shared responsibility across the entire school community. how do we start to structure the work so that we are actually supporting that
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philosophy and that vision so that family engagement isn't something we prioritize but should be our responsibility to do. we've done restructuring through family engagement, the first is that we are reinforcing the programmatic home for family engagement as the district role. that's in the family and community engagement to support building and correctly across the district. from teachers and
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community members is that we can't let family engagement not support any other schools. including district and partners and parent leaders and that's open to anybody that wants to participate. family liasons are expected to attend six of those trainings and they are to speak with their principals who are now sight supervisors in what are the workshops and the topics that are most appropriate for those schools instructional goals. having a
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professional development series that is centralized also allows is a centralized portal for our partnership for our partners, that includes coleman, so that they are now at helping support and administer workshops through professional development series and allows for a much more stream line and more ways to get those capacity buildings support out to a number of schools. the second is based on feedback and as well as many of our superintendants looking for support we have created new positions area family engagement coordinators to work
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with the district each member's team to support family engagement within those schools and that means being able to have conversations with principals and asking about their family engagement goals and being able to tailor the support that they need at the school site in order to be effective. we are currently about to go into an interview process. we have 5 positions open, there e to support the elementary superintendant and one for the schools and we have work in the thomson bay view providing support for our schools. who has really galvanized the family liaisons
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and we have the local capacity as well as the regional priorities that each assistant superintendant is working on with their schools. so we are super excited about that. the third is a part of a n partnership that we are going into in the huddle up initiative that is, oh my goodness. forgot the funder. the senior founs has allowed for this at some point for professional development. they are giving us access to the national network of partnership schools and many of you are that are familiar with family engagement with known with joyce epistein that runs the community of schools. she's the trainer. the work not only in our area team family engagement coordinate oris but also staff that will be around the family
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engagement tools and best practices of the natural network of schools. so we are excited about that. two additional pieces of work moving forward and really this is recognizing that this structural changes require attention and a lot of work to figure out what are our there
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are other advisory committees that exist as a part of compliance measures that we are
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trying to connect more. none of this work should be about compliance per say but should be about capacity building. we are excited. there is a lot to do. it unpacking a pretty crowded garage of things and putting some sense of order to them. i think that everybody that we'll talked to is really excited about it. thank you. >> just the last thing i want to say is very much about capacity building is this saturday and you all know about the district we are calling it the first annual family engagement institute. rej -- registration at 8:30. several people in this room will be either speaking or delivering workshops which we are really excited about. i actually do not like big events. they drive me crazy and centeres me out but i'm very excited about this one. it going to be very fun and exciting. that's also an event is a one time thing, we
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are looking at how we other us that to launch, to understand better a lot of topics that family leaders and emerging leaders want to know and need to know more about and figure out how to address those needs and support them and look at how we are going to reimagine the school summit to look at how communities are more engaged in their school budget and programmatic evaluation and process. we are just starting this whole big thing off this saturday. >> thank you. any questions or comments from board members? >> i will troo try to be brief. i think it's a long time. what
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i would also and of course we all know joyce epistein. what i'm wondering about is that while the study shows that this sense of efficacy with parents is a really powerful thing. so, i was wondering sort of what kind of measures that you are using within your own departments and measure efficacy. we always do things like i feel hike in the past we've measured things like how many community events did you have. how -- is there a bulletin board that says hello in the hallway. but they all seem sort of superficial and sort of facetious. i'm wondering what kind of measures, how do we measure also when we go from a district of parents dependency on a district and where they are
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seeking more information and how will we measure that see and there is growth to that. i think we have started actually at a point where we are sort of at a base of we don't, we didn't know how many functioning elac there were and how many parents even know about their opportunities for inner district for how to be involved. i want to give a plug also. i started as a kindergarten parent. i heard that we were having this and i thought, the district is having it and i said, maybe i should i
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will get the president. i really drank the cool aid on it. i felt like it was a great place to be inspired. i learned from a lot of people there. also with that wonderful other parents. i'm going to encourage every parent who is listening to come out on saturday. i know you will find friends and a lot of information that you have not been able to find anywhere else. she is leaving at 5:00
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a.m. on sunday the day after the institute to that i had national conference that she's invited to come to. one of the workshops is actually about tools for measuring effective family engagement. maribel is the expert on this. >> just to add there are a couple of one of the things. of this process for these new areas. are they more likely to have that one on one understanding contextual knowledge of the school sites. so things like asking the question of having a consistent protocol it also provides
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information two way communication channel to the central office to then try to figure out how do we tailor professional development. >> i'm sorry. commissioner mendoza mcdonnell? >> i want to thank you both for this presentation. it's been at least a year since the board of the update. i'm really glad to see the tremendous progress made. how can i connect? >> you can go to the website.
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it's the second topic and it will give you a link which will give you information to call or fax or register online. i'm just curious if the families are and if you have a sense of what the divisions are in middle. it always gets down and i'm just curious. i have to give a lot of credit to america core vista to who have brought us mass il massively. thanks to her. we have over a hundred parents already registered ahead of time. our middle school parents as well. i did not know it was high school. that majority is elementary. i
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want to say this is a prek through high school event. in that early e education sites is also encouraging and invited to attend. did majority are not i don't think it's actually. we ask people to identify presenters if there is a particular audience. most of them are not narrow that way. a few i think people will self select. early literacy or high school graduation requirements. i think the title. we've been making the title very clear
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about what the workshops are. >> i was interested in asking a little bit about the on boarding process that you mentioned and specifically suggesting that you have some of these, you have the coordinators also visit the various advisory committees because i think it would be really helpful financing to know what they do and what the parents are looking for because there are numbers that are always looking for families and i think that would be a great way to spread the word out to the district and get a broader representation on those committees. i'm so pleased to have commissioners talk about the growth that you have seen
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and we are all about getting better. just a couple of notes. dr. karen map is one of the professors of our superintendant guadalupe guerrero, we had the opportunity to be in residence this summer at harvard and she was fabulous. we are having guadalupe twist some arms and do work here. we are really excited about that partnership. i would also remind our community that this is a transformative year and coming transaction when we talk about accountability results that we are in a transitioning into state standards which is going to be a seat change in all of us in california and all of us in a nation and future parents
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and knowing what questions to ask and what to look for is more pertinent now than it's ever been. this is a real task and real charge that we are taking to heart. along those same lines i want to remind the board and our community that part of our school quality improvement system, otherwise known as the waiver, specifically calls out that parent engagement is one of the indicators we are holding ourselves accountable to. that is going to be a very very exciting conversation because in this particular area among other areas, we can influence the seven other core districts around adopting some of our indicators and some of our approaches to engaging parents and building a synergistic approach. this is an opportunity to demonstrate some leadership statewide around this very very important issue. this you for all your hard work.
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>> this you very much for the presentation. much appreciated. we'll see you saturday. >> all right. we are moving to our next presentation under item n for -- item m for the facilities use permit. >> good evening. you are beginning to witness my many many hats. as a coordinator and family community partnerships, i would like to talk a little bit about one of the systems elements to community partnerships which is how we who, with and the tool that we use around the community use of district facilities also known as facility use permit. so
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elizabeth tonight we'll be talking about our goals for our facilities permit system and the fees about that. elizabeth is going to talk about some of our process of approaching these changes and talk about our new approach for permit fee structures. we are going to talk about implementation and challenges. we did do a pretty long presentings in conversation with members of the board's buildings and grounds committee in june. whoen encouraged us to come and give a quick update to all of you folks. so, i just wanted to say first i'm not going into what all the challenges are for the facilities use permit in general, but feel free to ask questions about that. our goal into updating the system really are to make an online permit
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application process and make our internal office kind of management and in voice management systems to make it easier to navigate that process and to provide us accurate data about how our facilities are used and the revenues we are generating so we can look at those if we are losing money rather than breaking even. our general goal is that fees for facilities use permit for services directly servicing our students is lowest as possible but cost to the district. wilhelm wundt of the pro etches -- approaches that we are taking is based around california the fair rental fees for private and commercial users our goal is that they will subsidize some of the cost for students we are servicing directly to give a discounted
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rate. >> good evening, my name is elizabeth lee. manager of the real estate department. the process for implementing the facilities use involves working with many different agencies including nationally recognized experts, leaders from the city's agencies, district staff and administrators, community organizations as well as service providers. there are three phases in this process. in phase one. we've worked with uc berkeley center for cities and schools in collaboration with the san francisco department of children youth and their families to develop the tier permit fee structure. in this phase one we mainly focus on indoor facilities during the school years. in phase two, we work with city
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technologies to put facilities use permit online and to offer a system to manage and track permits and invoices. and to develop the space and over all the impact on the district operations from increase use of our facilities. researchers from the uc berkeley center for city and schools have received facilities use policies and fees and other school districts in california and analyzed sfusd schools and developed an origination -- recommendation for a new fee structure for us. and also calculated specific use cost. their two types of cost. we have the direct facilities cost such as utilities, repairs and maintenance and we also have
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the direct staff cost such 80's as custodian and staff. we have developed a formula and fee calculator to calculate the cost for facilities and staffing cost. the fees are calculated on different groups on who is being served. for example, groups that directly serve our students or the community will be receive is a discount for the facilities sos. the private or commercial groups will be charged a fair rental rate. however all groups must be a cost for staffing. one of the goals is to develop a permit fee for groups directly serving our students to be as low as possible but yet to be cost neutral for the school district. on page two of
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your handout you see there is a chart relates to the different use of groups. i would like to go over it briefly. their 4 tiers in the new fee structure for the four different groups. first we have tier one which the the district or school site programs such .4 tiers in the new fee structure for the four different groups. first we have tier one which the the district or school site programs such as school or -- pta events. they will be charged the lowest fees. example the pta fund raising events or school carnivals. they will recharge for staffing cost. next we have the tier two groups that serve our students. these are non-district events or programs not run by the school district. so in order to qualify for this group, we have to at least have
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7 percent of the participants must be sfusd students or the event or the program must directly serve our student's. examples would be maybe an outside organization coming in and provide art classes doing after school hours to our students. this group will receive 50 percent discount for facilities fees, but they will have to pay a full fee for staff cost. the next fee we have is tier 3, these community groups are non-profits. these nonprofit civic events opened to the public. events hosted by maybe non-profit organizations or public agencies or the local community. so for example we might have committee meetings or town hall meetings. this group will receive a 10 percent
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discount for facilities cost and they will be required to pay the full cost of staffing fees. last but not least we have the tier 4 which is four private and commercial uses and these are any events hosted by private or commercial groups whether it's free or they charge a fee to our participants. they will have to pay the fair market rate. they will not receive any discount for facilities fees and they will also have to pay the staffing fee. so this is the basic overview of a fee structure. because we are still in the process of updating and revising our new fees, so at this time, we will not be a ebl to give you the exact dollar amount. so with that i would like to turn it to discuss the
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challenges we are facing. >> right now we are currently, i'm, this week we are working on launching. it will not launch this week, but there is a lot of technical work happening right now that we are developing online permit application. earlier tonight you have approved a resolution to the host of that online data base that we'll be able to do their permit application. this is where i max out in those process. this is all in play right now. our next steps really are around communicg