ILLINOIS STATE LIBRARY
Gwendolyn Brooks Building
300 S. Second St.
Springfield, IL 62701-1796
WWW. OfBERDRIVEILLINOIS. COM
•• Keeping the citizens of
0CT 2 4 mLnu
3 0112 120214579
UNIVERSITY OF ILLINOIS-URBANA
Secretary of State & State Librarian
Recognizing the need for public access to government
information, the Illinois General Assembly passed a
law in 1967 requiring state agencies to cieposit copies of
their publications with the State Library for collection
and exchange purposes. In 1995, the State Library Act
was amended making the Secretary of State/State
Librarian also responsible for making electronic state
records and documents available via the Internet. In
2002, the definition of published materials was
expanded to include electronic formats.
Through the Illinois Documents Depository Program,
the Illinois State Library serves as a central repository and
distribution center for all state publications. The current
collection at the State Library is a historical representa¬
tion of state government since Illinois was
granted statehood in 1818. The program
not only makes the publications
available at the State Library, but
also distributes copies to desig¬
nated university and public
libraries in the state. There are
more than 25 depositories
Publications are p
and are available
State Library Act
The Illinois State Librarian shall set by rule the stan¬
dard to be used for electronic data exchange among
state agencies and the State Library (15 ILCS
320/21(a)). State agencies include every state office,
officer, department, division, section, unit, service,
bureau, board, commission, committee and subdivi¬
sion of all branches of state government that expend
appropriations of state funds, including state universi¬
ties (15 ILCS 320/21 (b)).
Agencies should continue to submit 40 copies of all
printed publications to: Illinois State Library,
in Illinois including the Illinois State Library.
The Illinois State Library maintains an archival collec-
tion of the first print copy of all documents. Second
and third copies are made available to the public.
Documents received for the collection come in many
formats: paper, microform, electronic, maps, sound
recordings, etc. All items are available for public use
and most circulate. Types of reports received include
annual reports, special reports, statistical information
and verbatim debates of the Illinois General Assembly.
All items received at the State Library for the Illinois
Documents collection are published in a monthly list-
ing, the Illinois Documents List, and an
annual compilation, Publications of
the State of Illinois. Mailing lists
are maintained for both and may
be ordered by contacting the
Illinois Documents staff at
217-782-6304. Both are free
it finditillinois.org. % %
Gwendolyn Brooks Building, Illinois Documents, 300
S. Second St., Springfield, IL 62701-1796. For more
information, please call 217-782-6304.
To submit electronic documents to the library, obtain a
login and password from the State Library. Log in and
assign metadata to electronic documents using the
Metadata Generator. Upload electronic copies of all
documents. Acceptable electronic formats include, but
are not limited to, Microsoft Office, Plain Text, Adobe
Acrobat PDF and MPEG or WAV (for video and
sound). While most file types are accepted into the
depository, scripts are not supported.
FINO-IT! ILLINOIS at finditillinois.org is designed to
facilitate access to public information.
FiNDIT! ILLINOIS includes:
• Illinois Government Information (IGI) — A search
engine providing search capabilities across the
Illinois government Web sites by keyword, subject
and organizational structure.
• Electronic Document Initiative (EDI) — Electronic
copies of state documents for permanent public
access available at finditillinois.org.
The Illinois State Library is open to the public. Anyone
may use the collection on the premises. Circulating
materials are loaned directly to state government
employees and officials, patrons of other ILLINET
Online libraries, Illinois public library cardholders and
retired state employees through interlibrary loan.
Printed by authority of the State of Illinois.
September 2005 — 750 — LDA 110