Council - 15/10/2019

Sandwell

Metropolitan Borough Council

The Cabinet

28 th August 2019 at 3.30pm
at the Sandwell Council House, Oldbury

Present: Councillor Y Davies (Leader of the Council);

Councillors Ali, Crompton, Hadley, Lloyd, Shaeen,
Taylor and Underhill.

Apology: Councillor Millard

In attendance: Councillors L Giles, S Jones and Moore.

96/19 Minutes

Resolved that the minutes of the meeting held on 7 th August,
2019 be approved as a correct record.

97/19 Appropriation of Various Properties to the Housing Revenue
Account

Approval was sought to transfer two properties, currently held within
the Parks and Countryside Service, to the Housing Revenue
Account for use as housing stock.

5 Dagger Lane, West Bromwich had previously housed a service
tenant but was now no longer required for this purpose. It was
proposed to refurbish the house and rent it for social housing
accommodation.

25 Woodland Drive, Smethwick had previously been used by
Sandwell Adventure Playground Association (SAPA), but was no
longer required. It was proposed to refurbish the property for use
as housing stock and explore the option to build a second house on
the site.

The Cabinet - 28 th August 2019

At its meeting on 24 th January 2019, the Land and Asset
Management Committee had considered the matter and requested
that further work be undertaken, including exploring sale on the
open market, to ensure that the Council would get the maximum
return from these properties (see Minute No. 2/19). Following
market evaluations, it was not considered justifiable to sell the
properties on the open market.

256 properties had been lost in the last four years as a result of
tenants purchasing their homes under Right to Buy. However,
demand for social housing was rising and, whilst the Council had
plans to build around 600 new homes before 2021, this would not
replace the number of properties lost under Right to Buy. The use
of these two properties as housing stock would go towards
increasing housing stock.

The Council continued to explore a range of other options for
increasing housing stock, including identifying parcels of land for
small scale housing development and converting disused offices to
homes. One flat had recently been created at Lancaster House,
Rowley Regis and two properties at Kendrick House, West
Bromwich.

In response to a question from the Chair of the Safer
Neighbourhoods and Active Communities Scrutiny Committee,
regarding two other properties considered by the Land and Asset
Management Committee, the Cabinet was advised that Harry
Mitchell Lodge and Heath Lane Cemetery Lodge were both in a
poor state of repair and their future would be addressed in further
reports, following the completion of safety inspections.

The Cabinet noted that funding from the Black Country Local
Enterprise Partnership was being used to support remediation
works at three Council-owned sites to facilitate house building,
which would create around 65 new homes.

Resolved

(1) that the following properties are declared surplus to the
council services identified:

(a) 5 Dagger Lane, West Bromwich, B71 4BB surplus

to the requirements of Parks and Countryside;

The Cabinet - 28 th August 2019

(b) 25 Woodland Drive, Smethwick, B66 1JF, surplus

to the requirements of Children’s Services;

(2) that the Director - Regeneration and Growth appropriate
the land and premises shown for identification purposes
at Appendix A from the general fund to housing revenue
account;

(3) that the Director - Housing and Communities manage
and let the premises as part of the Council’s housing
stock;

(4) that in connection with Resolution (1), (2) and (3) above,
the Executive Director - Resources to adjust the
accounts accordingly.

98/19 Large Scale Roadside Advertising - Approval to Enter into
Contracts

The Cabinet received a report setting out progress to date and
proposed future steps to generate a sustainable income stream
from road-side advertising on Council-owned land.

In March 2016, the Cabinet had given approval to the first contract
promoting roundabout advertising and boundary signs. It was
agreed that the second contract would cover large format
commercial roadside advertising. Following an unsuccessful
tendering exercise, the Council responded to advice from potential
partners and split the potential roadside advertising estate into two
Lots: initial assets (Lot 1) and future assets (Lot 2).

The structures at Lot 1 (M5 Ray Hall Lane east & west) already had
planning permission in place. The Lot 2 site locations were
identified as:-

• A41 West Bromwich Expressway (Europa Avenue)

• A41 West Bromwich Expressway (Shaftesbury Street)

• A41 Black Country New Road (Richmond Street)

• A41 Black Country New Road (Patent Shaft Island)

• A456 Hagley Road West, Smethwick

The Cabinet - 28 th August 2019

These five sites currently had no planning permissions but had
been identified following consultations with planning and highways
officers and selected based on minimal planning and highways
issues; ease and low cost of construction and low maintenance
costs and their attractiveness to partners and the potential to
generate value.

Following a comprehensive procurement process, two acceptable
tenders had been received.

The contract (licence) duration for each Lot would be for a
maximum of 15 years, to include construction and demolition of the
advertising structure. Total annual income to the Council from the
seven sites tendered would be £88,000 in years 1-7 and a minimum
of £44,000 in years 8-15, giving a minimum guaranteed income of
£968,000 over 15 years. The contracts also allowed each partner
to recommend to the Council additional sites it considered may offer
potential to generate further advertising revenue.

All sites in both Lots (with the exception of A456 Hagley Road
West) were on Highways land, and income received from the
advertising contracts would go into the Highways budget. Highways
would take responsibility for issuing necessary licences and permits
to both companies, monitoring contract compliance and initiating the
re-tendering process at the end of each term. The tenderers were
responsible for obtaining planning permission for the sites in Lot 2,
however, planning officers would provide guidance and support in
bringing forward these sites.

Resolved

(1) that the Director - Law and Governance and Monitoring
Officer enter into contracts for roadside advertising with
Wildstone Capital Ltd for 15 years and One Asset Ltd for
7 years;

(2) that the Director - Regeneration and Growth oversee
the delivery of a boroughwide programme of roadside
advertising, and where possible, develop additional
revenue-generating opportunities with the two
commercial partners.

The Cabinet - 28 th August 2019

99/19

Schools Capital Programme 2019/20 to 2021/22

Approval was sought to allocate £2,856,000 from the Department
for Education’s (DfE) Basic Need and School Condition allocations
to fund the next phase of the Schools Capital Programme 2019/20-
2021 / 22 .

The funding would be used for redevelopment works at Bristnall
Hall Academy, Q3 Academy Langley and West Bromwich
Collegiate Academy to provide additional school places.

Due to a 26% increase in birth rate over the last 10 years, demand
for school places had increased. Since 2011, the Council had
expanded 38 primary schools, rated “good” or “outstanding” by
Ofsted, to provide 5,000 additional places. The focus was now in
delivering the 3,300 secondary school places required by
September 2025. The proposed developments at Bristnall Hall
Academy, Q3 Academy Langley and West Bromwich Collegiate,
West Bromwich would deliver 990 additional places by September
2021 / 22 .

The direct allocation of Basic Need funding received from the DfE
was based on the annual School Capacity return submitted to the
Department. Total Basic Need funding currently available to the
Authority to fund the Schools Capital Programme was £8.2m.

School Condition funding continued to be allocated on a yearly
basis and was based on the number of maintained schools the
Council was responsible for. The Council’s allocation for 2019/20
had been confirmed as £2,807,942. This provided a total figure of
£11 million. It was proposed to retain £6,611,024 of the Basic Need
capital allocation to fund future schemes and further detail would be
presented to Cabinet at a future meeting, following the completion
of feasibility studies.

For any projects in the programme with a capital value exceeding
£100,000, delivery of the scheme would fall within the scope of the
New Project Development procedure, as established under the
Strategic Partnering Agreement with Sandwell Futures Limited. A
separate procurement exercise(s) would be carried out to identify
the most suitable and value for money supplier(s) for those projects
that would not be procured through the New Project Development
procedure. The procurement approach would follow the Council’s
Procurement and Contract Procedure Rules to ensure that UK and
EU legislation was adhered to, and value for money was achieved.

The Cabinet - 28 th August 2019

In order to ensure a streamlined process, approval was sought to
authorise the Director - Education, Skills and Employment to award
the contract at the end of the procurement process, in consultation
with the Section 151 Officer and the Cabinet Member for Best Start
in Life. Where the outcome of the procurement exercise identified
that the value of the contract was more than that now presented to
the Cabinet, or the Council had not received the minimum number
of tenders required, a further report would be submitted to Cabinet
to award the contract.

Full financial appraisals had been undertaken by Strategic Finance
for each Basic Need capital project and the School Condition
allocation. The appraisal process had identified some risks and
actions had been recommended to mitigate these risks.

Followed the receipt of detailed and cost appraisals for each site, a
further report would be submitted seeking approval to fund the
construction works, which were anticipated to begin in May/June
2020 .

Resolved

(1) that funding be given for the following projects, as part
of the Schools Capital Programme 2019/20-2021/22, to
create additional school places:-

• Bristnall Flail Academy, Bristnall Flail Lane,
Oldbury B68 9PA (150 places)

• Q3 Academy Langley, Moat Road, Oldbury, B68
8ED (390 places)

• West Bromwich Collegiate Academy, Kelvin Way,
West Bromwich, B70 7LE (450 places);

(2) that a sum of £1,305,000 of the Department for
Education’s School Condition Allocation to be used to
support cyclical maintenance;

(3) that the remaining £6,611,024 Basic Need funding be
retained until feasibility has been undertaken on
proposed schemes for 2019-2022, which will be subject
to a further report submitted to Cabinet;

(4) that the Director - Education, Skills and Employment
award a contract, either:-

The Cabinet - 28 th August 2019

(i) through the New Project Development procedure
as established under the Strategic Partnering
Agreement with Sandwell Futures Limited; or

(ii) following a compliant procurement exercise, in
consultation with the Section 151 Officer and the
Cabinet Member for Best Start in Life, subject to
the value of the contracts not exceeding
£2,856.000;

(5) that the Director - Law and Governance and Monitoring
Officer enters into any legal agreements on terms
agreed by the Director - Education, Skills and
Employment, as required, to allow building works to be
completed on sites detailed in (1) above);

(6) that the following action points, as identified within the
financial appraisal reports, be implemented to reduce
any risk to the Council:-

• indicative tender costs for the construction stage
of each project are produced based on realistic
construction dates and various design options to
avoid the risk of additional design fees being
required in the future;

• the construction of the final phase of each project
is assessed alongside other proposed school
capital expansion projects to ensure the
successful delivery within available funding;

• cost estimates for design fees for each project are
reviewed to ensure that they can be managed
within the allocated funding;

• project programmes are produced for each
scheme within the Schools Capital Programme to
ensure that effective project monitoring can be
undertaken to aid the timely delivery of each
project;

The Cabinet - 28 th August 2019

• corporate Risk Registers are produced for all
projects ensuring that all risks are identified and
can be adequately mitigated;

• regular financial monitoring updates on individual
projects should be provided to the Cabinet
Member for Resources and Core Services,
highlighting variations of spend against original
estimated costs. Remaining funds should be
returned to the unallocated Schools Capital
Programme;

• the Council enters into such form of legal
agreements as required to allow extension works
on all proposed sites;

• in connection with School Condition, ensure that
repair/maintenance work for schools is undertaken
following an analysis of pre-determined criteria
and that records are maintained to demonstrate
the priority need of each school;

• post-project evaluation should include specific
outcomes, along with benchmarking of final costs
to ensure value for money is achieved.

100/19 Burial and cremation fees for under 18s following the
introduction of Children’s Funeral Fund in England

The Cabinet noted that on 1 st July 2019, the government had laid
new regulations before parliament in respect of Children’s Funeral
Fund (CFF) for England. From 23 rd July 2019, fees and expenses
for the cremation or burial of a child under the age of 18 were to be
met by government funding with providers (burial/cremation
authorities and funeral directors), in the main, claiming from the
CFF.

The Fund had been established on the basis that, wherever
possible, providers would apply to the scheme for reimbursement,
making provision free for bereaved families at the point of need,
regardless of their income. The scheme did not make provision
however for families who lost a child before the 24 th week of
pregnancy.

The Cabinet - 28 th August 2019

It was therefore proposed to waive such fees and charges so that
the bereaved families did not have the burden and further distress
of having to pay. The income derived from the provision of these
services in 2018/2019 was approximately £7,400. This loss of
income would be offset by the practical support and positive social
impact to bereaved parents at such a distressing time.

Resolved that, further to the introduction of the Children’s
Funeral Fund on 23 rd July 2019, the Director - Law and
Governance and Monitoring Officer waive Registration related
fees and charges for those families who lose a child before
the 24 th week of pregnancy (and are therefore not be eligible
to access financial support from the Fund).

101/19 Award of Contract for Sandwell Digital Platform and Self-Serve
Customer Portal

Approval was sought to award the contract for the provision of a
digital platform to support a customer self-service portal to Firmstep
Ltd for a period of two years, with an option to extend for a further
two years.

Firmstep Ltd had been had been supporting services to develop
quality digital and online processes and develop Sandwell’s self-
service platform, branded as MySandwell, since 2015. Following
the extension of the contract in 2017, the current two-year contract,
which included the customer self-service solution (Self), the
assisted customer service solution (Service) and the e-form solution
(Forms), was due to expire on 13 th September 2019.

Over the last four years, the Council had invested significant
resources and funding into developing Sandwell’s platform with
Firmstep, developing a personalised account-based experience for
customers. Over 60 online processes were available, providing
employees with a number of easy to use automated processes.

The brand MySandwell was well recognised amongst residents and
visitors, with user satisfaction rates of 90%, and over the last four
years, a resident and non-resident user base of 100,000 accounts
had been established.

The Cabinet - 28 th August 2019

Firmstep was the sole supplier of licenses for the current digital
platform, therefore a move to a different supplier would require a
new platform and significant new investment. In addition, a new
customer relationship management system for the Contact Centre
and a new corporate complaints/customer feedback system would
be required. Continuing to build on the investment and success
with Firmstep would allow the Council to realise the full benefits of a
customer self-service function longer term.

The four-year contract value of up to a maximum of £1,241,475,
included the current annual license costs as well as forecast costs
to implement current and an emerging suite of Firmstep products
that Sandwell may require over the next four years to deliver the
Councils’ Digital Strategy. A Councillor portal was currently being
developed, which would support member development, the
management of casework and enable councillors to access a range
of Council and ward level information.

It was also reported that a portal had recently been developed to
enable EU citizens to apply for either settled or pre-settled status
and an online booking system for Lightwoods Flouse. Further areas
of development would include facilities to report housing repairs and
anti-social behaviour and self-refer for a range of range of local
health and wellbeing services.

Resolved

(1) that an exemption to the Council’s Procurement and
Contract Procedure Rules be made to enable a direct
award to Firmstep Ltd of a contract for the provision of a
digital platform, including a customer self-serve portal,
for a period of two years, commencing 14 th September
2019, with an option to extend for a further two years,
subject to satisfactory review, for a maximum value of
£620,738 over the initial two-year period and £1,241,475
over four years if a two-year extension is applied;

(2) that the Director - Law and Governance and Monitoring
Officer executes any documents necessary to give
effect to Resolution (1) (above);

The Cabinet - 28 th August 2019

(3) that the Head of ICT and Revenue and Benefits sign
any contract documentation in relation to the renewal of
the contract for Sandwell Self-Serve customer portal for
the subsequent contract award set out in Resolution (1)
(above).

102/19 Education Transport Policy

The Cabinet received details of the outcome of a statutory
consultation exercise in relation to education transport policy and
the proposed key changes as a result.

The Council had a statutory duty to make arrangements for home to
school travel assistance for eligible children, young people and
adult learners. The statutory entitlements for travel assistance
differed depending on the age and circumstances of the child or
young person.

There were currently two operational transport policies in use in
Sandwell - Home to School Transport Policy and Special
Educational Needs (SEN) Transport Policy. It was proposed to
consolidate the policy into one which would cover home to
school/college and adult learner transport. Having one policy would
ensure that all children and young people were equally considered
in terms of eligibility for assistance in Sandwell.

The consultation process on the proposed policy changes had
taken place from 12 th June to 22 nd July 2019. As a result of the
consultation, a number of amendments to the draft new policy had
been identified, as follows:-

• amendments had been made to provide clarity that any review
of transport assistance would be part of the annual review for
children with an Education, Health and Care Plan (EHCP) and
for children with Special Educational Needs without and
EHCP every 12 months - the first review being 12 months
after transport commenced;

• a leaflet would be developed to inform parents of personal
transport budgets which would also be available on the
Sandwell Local Offer;

The Cabinet - 28 th August 2019

• clarity would be included in the policy regarding personal
budgets (i.e. they would only be offered as a form of
assistance with parental consent);

• the appeals section of the policy would stipulate that any
officers dealing with the appeal would not have been involved
in the original decision-making process;

• a child friendly document related to travel assistance would be
produced.

The revised policy was likely to result in an increase in demand for
assistance being provided to young people with a special
educational need or Education Health and Care Plan who were over
the age of 16, the financial impact of which was yet to be
established. The situation would be closely monitored and reported
to the Cabinet through the regular budget monitoring reports. The
revised policy would however enable the Council to be as cost
efficient as possible, increasing the numbers of young people able
to travel independently, seeking to maximise the use of resources
through personal budgets and clarifying what constituted a ‘special
circumstance’ for exceptional expenditure.

Resolved that the Home to School/College Adult Learner
Transport Policy 2019/2020, as now submitted, be approved
to consolidate and replace the current Home to School
Transport Policy and Special Educational Needs (SEN)
Transport Policy, and implemented with effect from 2 nd
September 2019.

103/19 Quarter 1 Budget Monitoring 2019/2020

The Cabinet noted the financial position of individual directorates
and the Housing Revenue Account (HRA) as at 30 th June 2019. At
a directorate level, excluding Public Health and the HRA, the
Council was forecasting a year-end overspend of £1,500million,
broken down as follows:-

The Cabinet - 28 th August 2019

Appendix

Projected

Outturn

Variance

(£000)

Corporate

Management

1A

0

Resources

IB

-162

Adult Social Care

1C

-107

Regeneration &

Growth

ID

252

Housing &
Communities

IE

-14

Children's Services

IF

1,531

TOTAL

DIRECTORATES

1,500

There was a projected year-end surplus of £864,000 within Public
Health, which was ring-fenced and would be carried forward. The
directorate level forecast was therefore an overspend of £352,000.

Taking into account directorate expenditure funded form corporate
resources, the overall position for the Council was a projected
overspend of £3.178million. Projected reserves at the end of
2019/2020 currently stood at £23.238million.

The detailed breakdown of the Council’s capital programme, which
stood £136million was noted. Since the original budget had been
set there had been an increase of £1,863m in the Children’s
Services Basic Need Funding to cover various school
improvements and a reduction in the Regeneration and Growth
Local Transport Plan Block allocation of £0.217million.

There was a projected year-end underspend of £2.156m on the
HRA, which was mainly due to vacancy savings and the
capitalisation of the Riverside Private Finance Initiative
management fee.

The Cabinet - 28 th August 2019

Resolved

(1) that the financial monitoring position of individual
directorates and the Housing Revenue Account (HRA)
as at 30 th June 2019 (quarter 1 2019/10) is noted and
referred to the Budget and Corporate Scrutiny
Management Board for consideration and comment;

(2) that the following budget virements are approved:

Virements above £0.250m

DR

(£000)

CR

(£000)

HOUSING & COMMUNITIES

Housing Management - Control Migration

Grant Settling in Well (MHCLG) Expenditure

333

0

Housing Management - Control Migration

Grant Settling in Well (MHCLG) Grant

0

333

Housing Management - Homelessness Grants
Expenditure (FHSG, New Burden,
Homelessness Prevention)

771

0

Housing Management - Homelessness Grants
Income (FHSG, New Burden, Homelessness
Prevention)

0

771

Housing Management - Housing Solutions
staff moving to grant funded cost centre

395

0

Housing Management - Housing Solutions
staff moving to grant funded cost centre

0

395

TOTAL

1,499

1,499

(3) that the following budget virements are noted:

The Cabinet - 28 th August 2019

Virements between Directorates/Service

Areas below £0.250m for information in

Cabinet Report

DR

(£000)

CR

(£000)

RESOURCES

Home Ownership moving to Housing and
Communities, Neighbourhoods

Home Ownership moving from Finance,

Resources

134

134

HRA

Housing Management - Transfer of 2 members of
staff from GF to HRA (Currently recharged to

HRA)

SLA's - Transfer of 2 members of staff from GF to
HRA (Currently recharged to HRA)

107

107

TOTAL

241

241

(3) that the use of surpluses/deficits as follows be
approved:

Resources

(£000)

Carry Forward to 2020/21 of funding for 4 x 2nd
year Higher Level Apprentices ICT, HR, Audit,
Procurement

100

Carry forward to 2020/21 of funding for 2 x 1st
year Higher Level Apprentices within HR

50

To be allocated - further details to be provided in
Q2 monitoring

12

TOTAL

162

Regeneration & Growth

Directorate will consider remedial action to take
during the year to mitigate the projected
overspend

250

TOTAL

250

The Cabinet - 28 th August 2019

Children’s Services

(£000)

Directorate will consider remedial action to take
during the year to mitigate the projected
overspend

1,531

TOTAL

1,531

Housing Revenue Account

(£000)

Transfer to HRA balances to fund future capital
investment

(2,156)

TOTAL

(2,156)

Public Health

(£000)

Balance of the forecast surplus to be carried
forward to 2020/21 to assist in the management
of the reductions in the value of the Public Health
Grant

(864)

TOTAL

(864)

04/19 Cyclical Maintenance to High Rise Blocks

Approval was sought to award a contract to undertake cyclical
maintenance to high rise housing stock.

There was currently no contract in place to maintain the external
fagade of Sandwell’s high-rise blocks. Following a procurement
exercise, three compliant tenders had been received.

The anticipated value of the contract was in the region of £2.2
million (£440,000 per annum) for a period of five years.

The Cabinet - 28 th August 2019

Resolved

(1) that the Director - Housing and Communities award the
contract to undertake Cyclical Maintenance of the
external fabric to the fagades of the high-rise housing
stock to Bell Decorating Group Limited, for a contract
period of five years, from 30 th September 2019 to 29 th
August 2024;

(2) that in connection with Resolution (1) above, the
Director - Law and Governance and Monitoring Officer
enter into an appropriate contract with Bell Decorating
Group Limited.

105/19 Electrical Services

Approval was sought to award a contract to undertake electrical
services to the Council’s housing stock.

The Council currently had two contracts for the inspection, testing
and maintenance of electrical installations within Council-owned
housing stock and communal space within flatted accommodation.

It was proposed to consolidate them into one contract.

The contract had been divided into four lots, as follows:-

• Lot 1 - Electrical Repair and Maintenance

• Lot 2 - Electrical Periodic Inspection and Reporting to both
domestic dwellings and communal areas

• Lot 3 - Periodic Inspection and Reporting of Fire Alarms

• Lot 4 - Upgrading of Smoke Ventilation Systems within
High Rise dwellings

The anticipated value of the contract was in the region of £5.6million
(£1,400million per annum) for a period of four years.

Six compliant tenders had been received and evaluated.

The Cabinet - 28 th August 2019

Resolved

(1) that the Director - Housing and Communities award
contracts to undertake electrical services to the
Council’s housing stock to Newey Electrical Installations
Limited; C & S Electrical Installations Limited; Midwest
Electrical Services Limited and OpenView Security
Solutions Limited for a contract period of four years,
from 1 st November 2019 to 31 st October 2023 for Lots 1,
2 and 3 and one year from 1 st November 2019 to 31 st
October 2020 for Lot 4 as follows:

• Lot 1 Electrical Repair and Maintenance

• Lot 2 Electrical Periodic Inspection and Reporting to
both domestic dwellings and communal areas

• Lot 3 Periodic Inspection and Reporting of Fire
Alarms

• Lot 4 Upgrading of Smoke Ventilation Systems
within High Rise dwellings

(2) that in connection with Resolution (1) above, the
Director - Law and Governance and Monitoring Officer
enters into appropriate contracts with Newey Electrical
Installations Limited; C & S Electrical Installations
Limited; Midwest Electrical Services Limited and
OpenView Security Solutions Limited.

106/19 Revised Health and Safety Policy

The Cabinet considered the Council’s Corporate Health and Safety
Policy which was revised on an annual basis. The policy had been
circulated and discussed at Executive Management Team, thematic
divisional management teams, thematic Joint Consultative
Committees and at the various trades union fora. Comments and
feedback had been incorporated into the policy where appropriate.

They key changes to the policy were noted, which included the
establishment of a formal Strategic Health and Safety Board and
clarification on the formal health and safety consultation and
communication process.

Resolved that the revised Corporate Health and Safety
Policy 2019/2021, as now submitted, be approved.

The Cabinet - 28 th August 2019

107/19 Lift Maintenance Services

Approval was sought to award two contracts to undertake lift
maintenance services to various properties across the borough.

The Council currently had three contracts for the planned and
reactive maintenance to lifts in high rise dwellings, public
buildings/schools and domestic residences. It was proposed to
bring these together into one contract.

The anticipated value of the contract was in the region of
£3.18million (£795,000 per annum) for a period of four years. Due
to the annual value of this service, an EU compliant procurement
exercise had been undertaken.

The tender had been divided into three lots:-

• Loti Comprising of 102 lifts and equipment in high-rise flats.

• Lot 2 Comprising of 157 lifts and equipment located in public

buildings and schools.

• Lot 3 Comprising of 1,153 lifts and equipment located in

council and private residential properties.

Nine complaint tenders had been received and evaluated and
Deltron Lifts Limited, of Smethwick, and Dolphin Lifts Limited, of
West Bromwich, had been found to be the best in terms of price and
service. The Cabinet welcomed the award of the contract to local
organisations.

Further clarification was required on the name of the successful
tenderer in relation to Lot 3. On the basis of the information now
submitted, the Cabinet authorised the Director-Housing and
Communities to award the contract.

Resolved

(1) that the Director - Housing and Communities award the
contract for lift maintenance services as follows:-

(a) Lot 1 (comprising of 102 lifts and equipment in
high-rise flats) to Deltron Lifts Limited;

The Cabinet - 28 th August 2019

(b) Lot 2 (Comprising of 157 lifts and equipment

located in public buildings and schools) to Deltron
Lifts Limited;

(2) that the Director - Housing and Communities award the
contract for lift maintenance services Lot 3 (comprising
of 1,153 lifts and equipment located in council and
private residential properties) to the most economically
advantageous tenderer;

(3) that, in connection with (1) and (2) (above) the Director-
Law and Governance and Monitoring Officer enter into
appropriate contracts with Deltron Lifts Limited and the
successful tenderer in relation to Lot 3.

108/19 Minutes of the Cabinet Petitions Committee held on 27 June,
2019

The minutes of the meeting of the Cabinet Petitions Committee,
held on 27 June 2019, were noted.

109/19 Decisions of the Cabinet Member for Sustainable Transport on
6 August 2019

The decisions of the Cabinet Member for Sustainable Transport,
taken on 6 August 2019 were noted.

(The meeting ended at 4.23pm)

Contact Officer: Stephnie Hancock
Democratic Services Unit
0121 569 3189